Ad Hoc Platform – powered by the SCC
In a joint initiative to support online administration of proceedings in these challenging times, the SCC and Thomson Reuters offer the SCC Platform to ad hoc arbitrations. Use of the platform is free of charge from start to finish for any ad hoc arbitration commenced during the COVID-19 outbreak.
The SCC Platform is a secure digital platform for communications and file sharing between the parties and the tribunal. It is used in all SCC arbitrations since September 2019 and from May 2020 it is made available also to ad hoc arbitrations. This service is referred to as the Ad Hoc Platform.
Storing the case file on the Ad Hoc Platform can simplify the administration of ad hoc arbitrations especially when a large part of the proceedings needs to be coordinated and carried out online and the platform provides a cybersecure environment in which to do so.
The Ad Hoc Platform provides participants with a secure and efficient way of communicating and filing case materials in the arbitration, such as procedural orders, submissions and exhibits. In addition, the site contains a calendar for relevant dates and deadlines and a notice board for the tribunal to communicate practical information to the parties as well as provides the tribunal with an archiving service after the arbitration has been terminated.
Using the Ad Hoc Platform for access and storage of the case material in an ad hoc arbitration is a stand-alone service and does not entail any administration by the SCC or that the arbitration is governed by the SCC Arbitration Rules.
The SCC Secretariat will, however, provide assistance by setting up a site on the Ad Hoc Platform and administer user rights. Due to the technical set-up of the Ad Hoc Platform, the SCC Secretariat will have access to the information stored on the Ad Hoc Platform but beyond the initial set up and technical administration of the site such as user registration, it will not access the site or its content unless instructed to do so by any of the participants. Just as with any SCC arbitration, all information on the Ad Hoc Platform will be kept in strict confidentiality.
Free of charge during the COVID-19 outbreak
Any ad hoc arbitration registered on the Ad Hoc Platform during the COVID-19 outbreak will be free of charge for the full duration of the arbitration. This means that any arbitration registered by December 31, 2020 will have all fees waived in relation to the use of the platform. The date may be prolonged depending on the development of the outbreak.
An arbitrator to an ad hoc arbitration may reach out to the SCC via email@example.com to get a site on the Ad Hoc Platform allocated to its case. Upon agreement between the SCC and the sole arbitrator/chairperson, the SCC will set up an individual site for the purpose of the ad hoc arbitration to which the participants in the arbitration will be invited. Only participants in the specific ad hoc arbitration will be provided access to the site. The parties and the arbitrator(s) will be responsible for populating the site with relevant material and information. The site will remain open until one year after the termination of the arbitration unless otherwise agreed with the SCC. For further information and FAQ see this link.